Working on a development project can be complicated. The days where
everyone is sitting just a cubicle away are long gone. You need to keep
the project manager, the clients, the copywriter, the developers, the
marketing people, the designers and the SEO team in the loop. Every
decision that’s made effects every part of the project. There are lots
of project management tools available, and they all fall short. Email
chains get unwieldy after a few replies and sharing files can become a
Google Wave might be the answer we’ve all been waiting for. It’s a
combination of email, social networking and file sharing that brings
people and ideas into one place. We’ve been playing around with Wave for
a few weeks, and it’s impressive. It especially excels as a way to keep
complicated projects moving along while removing the bulk that comes
with other methods of project management.
Here’s a few reasons why we’re using Wave:
Media Handling Forget attachments
- Wave handles every media file we’ve thrown at it in an elegant way.
Relevant links, videos, audio files, copy and code can be shared right
in the message. You seem them right in front of you without having to
click around. That’s efficient. There’s also an option to browse media
files which is very cool. Clicking through the various stages of a
design, or every photo being used on a project is very convenient when
making design changes.
Latecomers at Different Points in a Project
- It’s sometimes necessary to bring a new person into the mix. Getting
them up to speed can be a difficult dance of dredging up old emails,
zipping groups of files and filling them in on past conversations. With
Wave, simple include the new people working on the project in the Wave
and they can get briefed on thier own time, see all the past revisions
and discussions, and view the various iterations and changes that have
been made. This is a gigantic time saver.
- Tagging your projects gives you the ability to build an archive of
your work over time, making it easy to see how problems were solved in
the past. If you’re diligent about tagging specific issues and
solutions, when you run into a similar issues, just search Wave and see
how you developed a working solution in the past. That’s something so
valuable you can’t put a price on.
- Having your contacts right in your project management software is
very convenient. There’s no imports that fail, no proprietary data
formats, and since Wave is spreading quickly, after you’ve collaborated
with someone, you’ll be able to add them to new projects with a click.
Over time you’ll build a database of old and new collaborators expanding
your business network.
- Wave is fast. Really fast. It swallows big media files, updates in
real time, and is hosted by Google, who overall have a solid record of
Is Google Wave the perfect project management tool? Maybe. It’s still
new, but so far we’re really impressed with it. So impressed we’re about
to start a huge new project involving a big team in many different
locations, and we’re using Wave to keep it together. We’ll keep you
What are your experiences with Wave so far? We’d love to hear how you’re using Wave for business or fun.